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Microsoft Nonprofit Programs

Article ID: 102
Last updated: 14 Aug, 2019

Microsoft Nonprofit Registration

  1. You will register with Microsoft and provide proof of your organization's eligibility (tax identification number or registered documentation from government entities, like a charity commission) as described on the Eligibility page. You will also be asked to agree to our anti-discrimination policy.
  2. During registration you will create a Microsoft account. You will use this account username and password to log into the Microsoft Nonprofit Portal. (Note: The person completing registration will be the Global Administrator of the account by default. You can add additional administrators in the Office Admin Center once your account is established).
  3. Microsoft will verify your organization's eligibility.* Our eligibility validation partner, TechSoup or their local partner, may contact you for additional information. (Note: This step may take up to 20 business days after submitting your application).
  4. While you wait for eligibility validation, you can view your application status in the Microsoft Nonprofit Portal. No credit card information is required for the eligibility validation process.
  5. Once validation is complete, you will receive an email with your eligibility results. If you are eligible, the email will include a link to the Microsoft Nonprofit Portal to access our nonprofit offers.

Register Here

Nonprofit Eligibility

Organizations must be recognized by the Internal Revenue Service (IRS) as exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code (IRC).  Organizations must also meet additional elgibility as outlined below.

You must meet ALL FIVE of the following criteria to be eligible:

1. Organization eligibility
Organizations must be a nonprofit or non-governmental organization with recognized legal status in their respective country (equal to 501(c)(3) status under the United States Internal Revenue Code).

2. Mission eligibility
In addition to the criteria above, eligible organizations must also operate on a not-for-profit basis and have a mission to benefit the local community that could include, but is not limited to: providing relief to the poor, advancing education, improving social welfare, preserving culture, preserving or restoring the environment, promoting human rights, establishment of civil society.
 
Any organization that does not meet the criteria outlined above for eligible nonprofit missions is ineligible for Microsoft nonprofit programs. Ineligible organizations include, without limitation:
 
  • Nonprofit organizations that have not obtained recognized legal status in their respective country;
  • Governmental organizations or agencies, including governmental museums, international governmental organizations, and United Nations Entities. Visit Microsoft Volume Licensing for Governments for more information;
  • Schools, colleges and universities. These formal educational institutions are eligible for offers through Microsoft academic volume licensing programs and are not eligible for Microsoft Nonprofit Programs, including nonprofit schools and academic museums. Please visit Microsoft Volume Licensing for more information;
  • Healthcare organizations included in Microsoft Health Programs are ineligible for Microsoft Nonprofit Programs, including, but not limited to, hospitals, healthcare networks, health plans, ambulatory/outpatient healthcare organizations, nursing homes, retirement centers, assisted living, and home healthcare. Visit Microsoft Volume Licensing for Health for more information.
  • Professional, commerce and trade associations;
  • Professional and semi-professional sports organizations;
  • Political, labor, and fraternal organizations;
  • Refurbishers that will be installing the donated software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit Registered Refurbisher Program for more information.
  • Individuals.

3. User eligibility
Nonprofit offers are intended only for paid nonprofit employees, and unpaid full-time equivalent (FTE) staff who have material day-to-day managerial, operational, and fiduciary responsibilities, and who will not use the license for personal income generation. Volunteers, members and beneficiaries of the nonprofit are NOT eligible for nonprofit licenses and subscriptions.*
*For volunteers, you can utilize discounted volunteer offers.

4. License restrictions
Organizations cannot share, transfer, or resell nonprofit licenses or subscriptions with other organizations, including with partner nonprofits or legally independent sister organizations. Additionally, umbrella organizations, including controlled affiliates or subsidiaries, that maintain shared or centralized IT systems are only eligible for one donation account.

5. Non-discrimination
Microsoft values and respects individual and cultural differences and is committed to providing an inclusive environment that is welcoming and free from discrimination.
Therefore, organizations are not eligible to participate in the Microsoft nonprofit program if they have a policy or mission of discrimination in hiring, compensation, promotion, termination, retirement, training, programs, and/or services based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status.
The only exception to this policy is for religious organizations that are exempt from laws that prohibit such discrimination.
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Article ID: 102
Last updated: 14 Aug, 2019
Revision: 1
Views: 7
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